Disorganized? Get It Together Because Even If They Do Forgive You, They Do Judge You

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You stumble in late AGAIN, citing deadlocked traffic, no parking, or the classic verbose meeting organizer. After fumbling through your messy briefcase, you finally pull out the papers you were looking for and join the meeting in progress in a mildly flustered state.

Maybe it’s not you that’s disorganized, but your company that needs a systems overhaul. Communication errors, duplication of efforts, missing files or invoices tell the story – and trust me, your clients/customers, suppliers, strategic partners hear you loud and clear.

Sound vaguely familiar?

Don’t kid yourself that people don’t notice. People are generally forgiving because they know, like and trust you (for now), but they do start to wonder. If it happens again, the wonder turns into questions and those questions eventually become the reason you lose their like and trust.

Get-It-Together Lessons for the Disorganized

You (and your company) need to get-it-together NOW because even if it hasn’t cost you a dime, which is very unlikely, it will eventually cost you the ability to grow. Disorganized leaders cannot build and leverage an organization just as disorganized business models cannot scale.

Be On-Time…ALWAYS – Give yourself the extra time you need to get things done by creating a deadline buffer. For example, leave 10 minutes early to get to meetings early. Build buffer into timelines to give your people time to handle hiccups.

Find Simple Systems – Create simple systems to handle paper flow – emails, voicemails, proposals, price quotes, invoices, sales follow-up, or whatever paper trails are required to keep your business operational. Streamline and simplify them!

Delegate, Don’t Duplicate – Hand off responsibilities and roles, not tasks and to-do’s. Put your people in charge of every aspect, from decision-making to doing. Delegating partial projects and task lists only results in errors and duplication.

File It and Find It – Create filing systems for email, client files, accounts payables and receivables, expense reports and business documentation. Use consistent formats, keyword tags and naming conventions so you can easily search and find what you are looking for.

Build Accountability – Stay focused and motivated by creating external accountability. Pick your worst habits, your company’s biggest failing, and make it a priority not to backslide.

Remember, what you do as a leader (or in the case of our solopreneur readers, as a company of one) matters. It matters to your clients, it matters to your partners, it matters to your people. Your organization (or lack thereof) sets a critical tone for the success of your business!

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About Author

Carla Young, momeomagazine.com Publisher If there’s living proof that women can have it all – and then some – it’s Carla Young. Building her multiple businesses on a virtual work-at-home model, Carla is an inspiration to other mothers who want to start a lifestyle business. During her early days as a mom entrepreneur, Carla made every single mistake in the book (and a few new ones for good measure). Realizing that “doing it all” was unhealthy and unsustainable, Carla started by getting organized to the extreme, developing support systems for both her work and family. After other mothers started asking how they too could enjoy her lifestyle, Carla launched momeomagazine.com to support moms at work, at home and at play (because every mommy deserves a little me-time)!

3 Comments

  1. One of my biggest pet peeves… You stumble in late AGAIN, citing deadlocked traffic. How can it be that it’s always the traffic? Leave an extra hour early if you need to. Lots of great points Carla.

    Great post!

  2. Thanks @cfbbd298e3d82c8237a2f2712e7b6a9d:disqus

    Yes, it’s so inconsiderate (and in all honesty, I feel so frazzled when I am late that it leaves me completely unable to perform at the meeting).

    What’s wrong with arriving early? I always keep a running task list so I can quickly tackle a few to-do’s if I am early (or just enjoy sipping my chai latte in peace)!

  3. Pingback: Stop paying the Stupid Tax - Get Control of Your Life - Life In Pleasantville

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