Business 101: Personal Effectiveness Made Easy – 7 Ways to Increase your Personal Effectiveness

Are you a get-it-done go-getter or do you need to kick-start your personal effectiveness? Your daily habits determine how much you are able to accomplish in a day. Are you ready to put your personal effectiveness to the test?

Take the Personal Effectiveness Test:

  • You wander from room to room looking for lost items like keys, paperwork, cell phone…
  • You try multi-tasking, jumping from one project to the next and end up not doing any of them well.
  • You’ve been working on a project when an idea for another project pops into your head, so you find yourself starting the new project rather than finish the first.
  • You have days where you go round and round checking emails, making phone calls, doing paperwork, and not getting anywhere.
  • You leave home during revenue-generating working hours to run to the store, drop off work or do some other errand only to forget one forcing you to go out again the next day.

If you answered, “Yes” to 2 or more of these questions, you need to up your organizational habits! Your lack of organization means you to can spend all day being extremely busy, but at the end of the day, you have nothing to show for your efforts!

7 Ways to Increase your Personal Effectiveness

Personal Effectiveness Tip #1: Everything in its place and a place for everything

Take a day and go through your office and create a specific spot where everything belongs so you can find what you’re looking for easily. That includes tidying up your electronic desktop and creating a logical filing system.

Personal Effectiveness Tip #2: Separate your calendar into work chunks

Work in small chunks of time to maximize your efficiency and stay focused. I personally color-code my calendar in small blocks of time for all different activities, from personal to professional to kid-related. Examples of work blocks include “Time to make calls” or “Pay bills” or “Journal” or “Manage household tasks”.

Personal Effectiveness Tip #3: Always set the priorities for the next day

At the end of the day, write out the priorities for the next day. Not only will you wake up energized because you have a plan already for the day, but it lets you get right down to the business of getting stuff done.

Personal Effectiveness Tip #4: Batch errands and tackle all at once

Group errands that take you out of the office so you can get them all done in one efficient outing. Consider taking it one step further and arranging tasks by location or preplanning your route.

Personal Effectiveness Tip #5: Focus on the project at hand until it’s complete

Stay focused on the project at hand and finish it before moving on to the next one.
When you come up with a new idea, quickly jot it down, and get back to your priority task. That way you don’t lose your great idea, but at the same time, you’re not sidetracked from the task at hand.

Personal Effectiveness Tip #6: Outsource administrative tasks

Outsource all that you can. Don’t think you have to do everything yourself to save money. Let someone else be your courier, virtual assistant, or bookkeeper so you can concentrate on revenue generating tasks.

Personal Effectiveness Tip #7: Get in the daily habit

What you do on a daily basis matters. Get in the habit of taking consistent, daily action!

It only takes a few shifts in your daily organizational habits to make a big difference. Getting organized and approaching tasks in an organized manner will help you to accomplish so much more.

Want to add PEP to your growing business? Grab your copy of Get It Done Girl, Kim DeYoung’s latest eBook, Productivity, Efficiency, Profit! to learn how to get more of the RIGHT things done!

Business 101: Put the Power Behind your Personal Productivity – Tips on Creating a Daily Action Plan

Do you put the power behind your personal productivity or do you fritter away your day, cluttering up your calendar with busy work?

Let’s compare the work habits of twin entrepreneurs, Silly and Sally…

Silly: Silly gets up, grabs a cup of coffee and sits down at her desk. She thinks “Hmm… I wonder what I should work on today?” and then wanders off to check email and Twitter while she continues to decide what to work on.

Several hours later, it’s time for her to get off the computer and she thinks, “I didn’t get anything productive done! There’s never enough time in the day. I just don’t understand. I was busy all day!”

Sally: Sally gets up, grabs a cup of coffee and sits down at her desk. She picks up her action list of 6 items that she wants to get done for the day, and determines which one to tackle first. She then spends some focused time and finishes 5 of the items on her list.

After that, she decides that she’s almost out of time for the day, so she quickly checks email and Twitter. Then, she makes her list for the next day, making sure to transfer the one item that didn’t get done to the new list.

Which work scenario sounds the most like your day? It doesn’t take an efficiency expert to see that Sally has set herself up for success by planning ahead and focusing right away. I am certainly the most efficient on the days when I plan my day BEFORE sitting down at my desk.

Creating a Daily Action Plan is the Difference between Busy and Busy Work!

It’s very easy to fall into the trap of thinking that we’re being productive when in fact we’re just doing busy things.

#1: Do it at Night – A good day starts with a good night. At the end of the day, get clear on which tasks will move your closer to your goal, and start those first thing in the morning.

#2: Keep it Simple. Keep it Short – Focus on the key tasks that will really make a difference in your business. If your goal is to make money, then only focus on tasks that will support your revenue-generating efforts.

Do NOT list everything that you need to do on your to-do list or you’ll get overwhelmed. Consider using listing your top 6 to-do’s for the day on an index card or using an online task management tool like Teux Deux to keep track of your list.

#3: Finding your Way Back – A daily action list also serves a busy entrepreneur in another key way. When you get interrupted (and undoubtedly it will happen), you can very easily find your way back to productivity with one glance. Which of the six things were you working on?

Lack of productivity results from a lack of clarity and just as success leads to positive feelings and more success, an unproductive day doing a lot of nothing leads to all sorts of bad feelings and a negative success loop.

Get in the habit of making your list of to-dos BEFORE you call it quits for the day. That one simple shift in your daily habits will have a big impact on your results!

Want to add PEP to your growing business? Grab your copy of Get It Done Girl, Kim DeYoung’s latest eBook, Productivity, Efficiency, Profit! to learn how to get more of the RIGHT things done!

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